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Posts tagged “Bylaw Changes

Proposed Changes to AVMHA Bylaws

The AVMHA Executive has approved the following amendments to the AVMHA Bylaws.  These amendments will be presented to the membership at the AGM on May 15th.  Changes approved will not take effect until the AGM in 2020.


Current AVMHA Constitution & Bylaws

(11 pages .pdf)


 

By-Law 3: MeetingsParagraph: 3

Rationale:

To ensure a quorum is present for management committee meeting, representing the additional 3 proposed and elected members.

Current Wording:

Management Committee Meetings shall be held monthly and at the call of the President. A quorum consisting of not less than 4 of the (7) seven of members of the Executive Committee must be in attendance for the Management Committee Meeting to take place.

Changes to read:

Management Committee Meetings shall be held monthly and at the call of the President. A quorum consisting of not less than  6 of the 10 (ten) of members of the Executive Committee must be in attendance for the Management Committee Meeting to take place.


By-Law 4: VotingParagraph: (d)

Rationale:

To increase the number of elected members, bringing AVMHA in line with other associations of the same size.

Current Wording:

Voting for the vacant officers positions shall be in the following order: • President • Vice President • Treasurer • Registrar • Secretary • Director at Large A • Director at Large B, depending upon which positions are up for election.

Changes to read:

Voting for the vacant officers positions shall be in the following order: • President • Vice President • Treasurer • Registrar • Secretary • Director at Large A • Director at Large B • Director at Large C • Director at Large D • Director at Large E, depending upon which positions are up for election.


By-Law 5: OFFICERS, DUTIES AND POWERS  – Paragraph:  1 – 2

Rationale:

To increase the number of elected members, bringing AVMHA in line with other associations of the same size.

Current Wording:

1. The officers of the Association shall be, the Past President, President, Vice-President, Secretary, Treasurer, Registrar and two Director at Large.

2. The following officers shall be elected at the Annual General Meeting for the terms shown below:

a) President, Director at Large A, Treasurer, Registrar will be elected in odd numbered years for a 2 year term

b) Vice-President, Director at Large B, Secretary will be elected in even numbered years for a 2 year term.

Changes to read:

1. The officers of the Association shall be, the Past President, President, Vice-President, Secretary, Treasurer, Registrar, and five Director at Large.

2. The following officers shall be elected at the Annual General Meeting for the terms shown below:

a) President, Director at Large A, Treasurer, Registrar, Director at Large C, will be elected in odd numbered years for a 2 year term

b) Vice-President, Director at Large B, Secretary, Director at Large D, and Director at Large E will be elected in even numbered years for a 2 year term.


By-Law 5: OFFICERS, DUTIES AND POWERS  – Paragraph: 7

Rationale:

To ensure that the directors who choose to occupy a position with the Association will remain current and knowledgeable with all information to act in their official capacity.

Current Wording:  (none)

Changes to read:

It should be the intention of every director to uphold the responsibilities of their position by attending executive meetings, or in extreme cases make alternate arrangements. Any elected member of the executive having not attended three (3) consecutive meetings may be subject to removal by the Executive Committee. The member shall have an opportunity to meet with the committee of a whole to determine alternative solutions prior to such removal.


By-Law 5: OFFICERS, DUTIES AND POWERS Paragraph: 9

Rationale:

To ensure that the position of president of the association remains he/she who is elected by the association.

Current Wording:

The Vice President shall, in the absence of the President, have all the powers and duties of the President.

NOTE: The Vice President shall carry out other duties as may be specified from time to time in the Association’s Policies and Procedures Manual.

Changes to read:

The Vice President shall, in the absence of the President, have all the powers and duties of the President. Should the President vacate the position, the Vice President will have all the duties & Powers of the President until the next AGM when the position will be up for election.

NOTE: The Vice President shall carry out other duties as may be specified from time to time in the Association’s Policies and Procedures Manual.


By-Law 6: COMMITTEES, DUTIES AND POWERSParagraph: 1

Rationale:

To increase the number of elected members, bringing AVMHA in line with other associations of the same size.

Current Wording:

The Management Committee shall oversee the operations and function of the association as prescribed by the Association’s Policies and Procedures Manual. The Management Committee shall consist of:

a) Officers of the Association as elected at the Annual General Meeting: President – Vice-President – Director at Large A – Director at Large B – Secretary – Treasurer – Registrar – Past President. – plus –

b) Coordinators as appointed by the Executive following the Annual General Meeting: Equipment Coordinator – Coaching Coordinator – Referee in Chief – Fund Raising/Sponsorship Coordinator – Public Relations Coordinator – Gaming & Licensing Coordinator – Initiation Program Coordinator – Risk Management Coordinator – Female Player Coordinator – Competitive/Development Team Coordinator – Recreational Team Coordinator. – plus –

c) Divisional Managers as appointed by the officers following the Annual General Meeting: From the Recreational teams: one person from each division, female teams being inclusive. Mites Division Manager – Novice Division Manager – Atom Division Manager – Peewee Division Manager – Bantam Division Manager – Midget Division Manager.

d) From the Competitive teams: one person from each division, female teams being inclusive. Atom Development Team Manager – Peewee Team Manager – Bantam Team Manager – Midget Team Manager. – plus

e) The past president (for the term outlined in Bylaw 5.7)

Changes to read:

The Management Committee shall oversee the operations and function of the association as prescribed by the Association’s Policies and Procedures Manual. The Management Committee shall consist of:

a) Officers of the Association as elected at the Annual General Meeting: President – Vice-President – Director at Large A – Director at Large B – Director at Large C – Director at Large D- Director at Large E– Secretary – Treasurer – Registrar  – Past President and Honorary Life Members – plus

b) Coordinators as appointed by the Executive following the Annual General Meeting: Equipment Coordinator – Ice Allocator – Coaching Coordinator – Referee in Chief – Fund Raising/Sponsorship Coordinator – Public Relations Coordinator – Gaming & Licensing Coordinator – Initiation Program Coordinator – Risk Management Coordinator – Female Player Coordinator – Competitive/Development Team Coordinator – Recreational Team Coordinator. – plus –

c) Divisional Managers as appointed by the officers following the Annual General Meeting: From the Recreational teams: one person from each division, female teams being inclusive. Mites Division Manager – Novice Division Manager – Atom Division Manager – Peewee Division Manager – Bantam Division Manager – Midget Division Manager.

d) From the Competitive teams: one person from each division, female teams being inclusive. Atom Development Team Manager – Peewee Team Manager – Bantam Team Manager – Midget Team Manager. – plus

e) The past president (for the term outlined in Bylaw 5.7) plus honorary lifetime members as per By-law 1.8(b)